This Privacy Policy applies to:

• all Employees of Orbital Education or UK Subsidiaries,
• Applicants to group roles,
• users of Group IT Systems and
• Visitors to Orbital Education or UK Subsidiary websites.

For website visitors

Orbital will request to place a cookie on your hard drive during the web visit, you do not need to accept. A cookie is a unique alphanumeric identifier that Orbital uses to determine the number of unique Visitors that view its website, whether or not those Visitors are repeat Visitors, and the source of the visits. Cookies cannot be executed as code or used to deliver a virus. Other servers cannot read cookies and personal information cannot be gathered from cookies. Cookies are simply an identifier shared between you and Orbital to allow Orbital to improve the information Orbital offers to you through its website. If you do not wish cookies to be placed on your computer, then they can be disabled in your web browser. The option to do so is normally found in your browser's "security settings" section.

Orbital uses website use information to measure interest in and develop its website. We also use the information to help diagnose problems with its servers. The information we hold is anonymised.

For Applicants

We will collect information when you submit an application to us using email or via any web based application methods and during the interview/ screening process.

We process your information as a result of your interest in the role applied for. This information will be held for six months or longer in the case of compliance with our statutory or legal obligations.

If you have asked to be kept informed about job opportunities then this information will be processed by Mailchimp on behalf of Orbital. As our form clearly identifies that your information will be used for sending updates on job opportunities we have available we will keep you on our mailing list. In every mailing we send to you we will ensure there is the option to not receive any further mailings from us.

If we make a conditional offer of employment we will ask you for information so that we can carry out pre-employment checks. You must successfully complete pre-employment checks to progress to a final offer. We are required to confirm the identity of our staff, their right to work in the United Kingdom and seek assurance as to their trustworthiness, integrity and reliability.

If you are unsuccessful for the position you have applied for, we may ask if you would like your details to be retained in our talent pool.

For contracted staff

We will collect personal information during contractual process and during your contractual term

We process information on you to fulfil our contractual employer-employee relationship between yourself and Orbital Education or group companies.

We do hold what under GDPR would be classed as sensitive information – this is information on the outcome of safeguarding and criminal record checks that were carried out with your agreement, either during your employment or on joining the group. We will also hold information on any health issues you inform us about, to ensure in the case of an emergency while working with us we are able to offer assistance.

We will retain information on your employment for seven years after a persons normal retirement age or completing employment with us to ensure we can answer safeguarding queries from regulatory authorities.

For users of our IT Systems

We collect personal information during usage of our IT systems on premises or remotely or if you send us an Email.

We process information on your usage of our IT Services. This information is processed to ensure the security of our systems, for diagnostic and for analytical purposes.

We use Transport Layer Security (TLS) to encrypt and protect email traffic. If your email service does not support TLS, you should be aware that any emails we send or receive may not be protected in transit.

We will also monitor any emails sent to us, including file attachments, for viruses or malicious software. Please be aware that you have a responsibility to ensure that any email you send is within the bounds of the law.

You have the right to know who we share your personal information with. We limit the sharing of your information to external parties to a minimum. This said we do share your personal information on the following grounds:

1. This said we do share your information with other parties who provide services to us. For example IT Service Providers.
2. We also provide personal information to other parties who provide services to you. For example Pension Providers.
3. We will also share personal information to external parties in accordance with our statutory responsibilities. For Example HMRC
4. A transaction relating to or by Orbital Education and it’s subsidiaries
5. In anonymised form as part of statistics or other aggregated data shared with third parties whom have a data protection agreement of the same of higher standard than ours

You have the right to correct any incorrect information we hold about you. Let the relevant person know and we will make the change. If you don’t know the person to contact the Data Protection Officer.

You have the right to request we delete information we hold about you. We attempt to only process information on you to fulfil our contractual and safeguarding responsibilities. This said if you think we are processing information on you that you deem unnecessary we will happily remove it. We cannot delete information if we are handling the information due to our contractual commitments. Eg. If you ask us to delete your bank account details while you are an employee – we would, but we would not be able to pay you – so we would have to conclude our contractual relationship.

You have the right to request the information we hold about you. This right existed before GDPR, but you have enhanced rights and timescales in which we would have to report this information to you. For example, you now have the right to request if we hold data in a structured format for it to be in a portable format (eg. CSV).

You have the right to lodge a complaint. To do this you can email datarequests@orbital.education. If you feel your request has not been handled according to you rights you can always contact the Information Commissioner’s Office (ICO). For more information, visit https://ico.org.uk/.

Amendments to this Privacy Policy may be made at any time and you should check back frequently for any changes. is Privacy Policy was last updated on 2024-10-31.